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Administrative Assistant in Louisville, Tennessee, US at TeamHealth

Date Posted: 9/10/2019

Job Snapshot

Job Description

Join a team of dynamic, results oriented professionals!

Named among “The World’s Most Admired Companies" by Fortune Magazine
Named among "America's 100 Most Trustworthy Companies" by Forbes magazine
Named among “Great Places to Work" by Becker’s Hospital Review

  • Career Growth Opportunities
  • Convenience market on site
  • Benefit Eligibility (Medical/Dental/Vision/Life) the first of the month following 30 days of employment
  • 401K program (Discretionary matching funds available)
  • Employee Assistance Program
  • Referral Program
  • Dental plans & Vision plans
  • GENEROUS Personal time off
  • Eight Paid Holidays per year
  • Quarterly incentive plans
  • Business casual dress code
  • Free Parking
  • Free coffee daily
  • Employee of the month awards with monetary gift and parking space
  • Training Programs
  • Fitness Center with personal trainer on site
  • Awesome Facility with terrific amenities
  • Wellness programs
  • Flexible work schedule


This position provides administrative and functional support to the Chart Capture Knoxville Operations Center team. 


  • Provides general support for the Chart Capture Knoxville Operations Center departments such as maintaining of confidential files, taking of staff meeting minutes, answering telephones, coordinating office meetings, and general correspondences for Managers and Regional Director.
  • Performs general time keeping duties for all team members including biweekly payroll processing, ensuring staff submit timesheets within deadlines and that time submitted corresponds with established work schedule, assisting all staff with Webtime account setup, performing punch edits, general monitoring of time for all staff and reporting concerns to the management team.
  • Serves as coordinator in the development, implementation and administration of department programs, special projects and activities.
  • Prepares purchase requisitions, check requests, and ordering of office supplies.
  • Coordinates on-site and off-site department meetings (including conference arrangements, materials, lunches, etc.) as appropriate.
  • Schedules conference calls, ensures availability for participants, and communicates schedule updates.
  • Receives mail and distributes appropriately.
  • Retrieves and distributes physician schedule reports monthly, as well as on an as needed basis.
  • Distributes employee information such as HIPAA/Compliance training, employee new hire info, team policies, etc.
  • Maintains Leave Request calendar for all staff members.
  • Assists with the new hire process including coordinating and scheduling interviews with potential candidates, printing out interview packets for interview panel, proctoring the new hire technical test, and preparing, distributing, and maintaining the documents in the new hire packets.
  • Responsible for setting up new telephone requests and telephone equipment when requested.
  • Responsible for assisting with set-up of voicemails for existing and new employees.
  • Completes HR Webforms documents as needed.
  • Performs general hospitality functions such as placing floral orders when needed, ordering and mailing holiday cards, and distributing special occasion cards to staff members.
  • Maintains a professional appearance.


Job Requirements


  • Job performed in a semi-quiet setting
  • Prolonged sitting
  • Extensive telephone use
  • Occasional lifting or carrying
  • Occasional travel

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.


  • High School diploma or equivalent required; Two-year Associates Degree preferred.
  • Intermediate Word, PowerPoint and Excel experience required.
  • Excellent organizational, interpersonal, written and verbal communication.
  • The ability to set priorities without supervision.
  • High degree of judgment and independent decision making.
  • Must have initiative, creativity and willingness to accept responsibility.
  • Professional demeanor and appearance with ability to interact with senior management.
  • Must be able to lift 50lbs.


Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.