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Administrative Assistant in Woodlawn, VA at TeamHealth

Date Posted: 7/1/2019

Job Snapshot

Job Description

The Administrative Assistant is responsible for providing general administrative office functions that are essential to the Management of the Post Acute Service Line.




  • Maintains and updates provider and facility information into the “database”
  • Assists with provider follow up regarding various issues including but not limited to delinquencies, course completions, training, form completions, etc.;
  • Responsible for provider scheduling that includes but may not be limited to keeping a calendar for facility coverage, weekend on-calls and provider vacations;
  • Distributes communication to providers as directed;
  • Maintains various files of correspondence, reports and audits;
  • Types reports, correspondence, memos, forms, including the distribution of bonus PDFs as needed;
  • Maintains and updates provider files, which includes but may not be limited to provider notes and medical records;
  • Assists in the preparation of PRN payroll, including the collection of timesheets as needed and resolution of payroll issues;
  • Prepares, maintains and updates spreadsheets when assigned, which may include, but is not limited to medical direction lists, medical malpractice information, recruitment, facility information and training log completions, etc.;
  • Reviews and process Accounts Payable invoices and reimbursements in Catalyst and as assigned;
  • Performs routine clerical work (memos, letters, etc.) copying, faxing, etc.;
  • Answer and routes phone calls; when appropriate, takes messages.
  • Checks for faxes throughout the day and distributes or follow-up as necessary;
  • Assist Providers with ordering supplies (progress notes, prescription pads etc.);
  • Supports the Clinical Practice Manager(s) as needed and assigned;
  • Serves as Liaison with Facility Admin Staff while CPM(s) are away;
  • Provides credentialing information to facilities and completes facility applications;
  • Completes other tasks as assigned.


Job Requirements

  • High School Diploma or equivalent;
  • Minimum of two years of administrative experience;
  • Familiarity with medical terminology is a plus;
  • Knowledge of basic math and the ability to perform math functions in units of American currency;
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form;
  • Ability to review documents for accuracy and reasonability;
  • Ability to work well under pressure;
  • Tact and patience when dealing with individuals at all levels, both within and outside the company;
  • Ability to communicate effectively orally, in person and on the telephone, and in writing, with individuals at all levels, both within and outside the company;
  • Ability to multi-task, set priorities and follow through without direct supervision;
  • Ability to type efficiently and accurately;
  • Ability to operate a computer (i.e., Microsoft Office—including Word, Excel, PowerPoint and Outlook) efficiently and accurately;
  • Ability to operate various office machines (i.e., fax, copier).


  • None


  • Job performed in a well-lighted, office setting;
  • Frequent work on a Computer;
  • Prolonged sitting;
  • Frequent use of the telephone;
  • Move freely between offices;
  • Occasional lifting and carrying of up to 25 pounds (Reach to a height 4 ft. from the floor and down to 6 in. from the floor.)



Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.