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Practice Coordinator- Beaufort - 32 hours/wk in Beaufort, SC at TeamHealth

Date Posted: 11/27/2022

Job Snapshot

Job Description

TeamHealth has ranked three years running as “The World’s Most Admired Companies” by Fortune Magazine and one of America’s 100 Most Trustworthy Companies by Forbes Magazine in past years. TeamHealth, an established healthcare organization is physician-led and patient-focused. We continue to grow across the U.S. from our Clinicians to our Corporate Employees and we want you to join us.


The Practice Coordinator is responsible for supporting and maintaining the practice both administratively and operationally. Administratively, by supporting the TH Hospital Medicine (THHM) Facility Medical Director, VP of Client Service, Regional Medical Director, and TH HM provider staff, and by working with hospital administration to ensure all needs are being met.
Operationally, by accurately identifying, and accounting for each patient seen in the hospital by the hospitalist physicians. The Practice Coordinator is responsible for obtaining, reconciling and forwarding all required documents of each in-patient medical record to the designated Billing Center. Upon completion of preparing each batch, the Practice Coordinator will maintain accurate data to report the number of records being sent and specific key measures from those visits. Additionally, he/she will work with the facility to gather key facility metric data for dashboards. The individual in this position is required to perform to productivity standards and meet target goals as outlined by the Practice Coordinator Supervisor.


1.The Practice Coordinator has the responsibility to carry out duties as directed byTeamHealth.
2.The Practice Coordinator shall communicate on a regular basis with the designatedTeamHealth Supervisor.
3.The Practice Coordinator will follow and maintain patient confidentiality appropriate withHIPAA compliance standards at all times.
4.Will access hospital information systems, or work with facility staff to procure patientdemographic and insurance data to ensure correct billing information and updates are sentto the billing center.
5.Coordinate completion of all clinical documentation from physicians; and proactively workwith medical director to ensure complete documentation and signatures.
6.Alert Supervisor and seek assistance from TeamHealth when an activity or process changeat the facility changes or deviates from the current process.
7.Achieve and maintain individual target goals for the facility as designated by the Supervisor.
8.Maintain professional appearance and performance at all times.


1.Support Facility Medical Director, VP of Client Services, Regional Medical Director, and TH HM provider staff.

2.Monthly TH HM administration meeting – scheduling of meeting, agenda preparation, and minutes.

3.Monthly provider meeting – scheduling of meeting, agenda preparation, and minutes.

4.Facilitate provider scheduling changes and notification.

5.Monthly collection and tracking of key data for dashboards.

6.Completion of dashboards for electronic interfaces.

7.Message and mail distribution.

8.Miscellaneous duties or tasks as assigned by leadership (i.e. brochure distribution, marketing,Call Back Program, PCP Notification Program, etc.).


1.The Practice Coordinator shall obtain a copy of the in-patient records for each patient upon discharge.

2.The Practice Coordinator shall insure that each medical record contains the following items prior to the batching process.a.Physician chart, including H&P and Discharge Summary, all daily progress notes, etc.b.Hospital face sheet to include patient demographic informationc.Insurance information (copy of the insurance card when available)d.Physician Orderse.Code Sheets (if applicable)
The batch is then assembled with all complete records reconciled to the discharge report.

3.The Practice Coordinator shall ship work to the designated Billing Operations Center (BOC).The Practice Coordinator is responsible for maintaining supplies necessary to accomplishthis task.

4.The Practice Coordinator shall communicate with their TH HM Supervisor and TH HMphysicians when records are identified as incomplete. If the said record is not completedwithin the acceptable time frame, notification will be communicated to your TH HM Director,Facility Medical Director, Vice President of Client Services, and Regional Medical Director asneeded.

5.The Practice Coordinator is expected to identify and retrieve all missing or incompleterecords in a timely manner.

6.The Practice Coordinator will assume tasks, duties and responsibilities as assigned by theSupervisor or designated TeamHealth HM staff.

7.The Practice Coordinator shall develop and maintain a positive working relationship withhospital staff.

8.The Practice Coordinator shall work the number of assigned hours per weeks and completea time sheet weekly. KRONOs may be used, and is the preferable method of reporting timeand should be used instead of the manual paper time sheet.

9.Vacation and time off is to be scheduled in advance to ensure the workflow is not interrupted.

Job Requirements


General knowledge of the medical record process, with a least one-year experience in a hospital or physician office setting with an understanding of patient registration and medical documents is preferred. Clerical and reconciliation experience as well as the ability to maintain record keeping.

1.BA or equivalent job experience is preferred
2.Excellent communication skills
3.Excellent organizational skills
4.Ability to develop and maintain positive working relationships
5.Ability to work independently with speed and accuracy
6.Detailed oriented with efficient time management abilities
7.Excel and word proficient