Administrative Assistant

TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. Newsweek Magazine recognizes TeamHealth ‘as one of the greatest workplaces for diversity and one of the greatest workplaces for women; 2024-2025’. Becker’s Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the country from our Clinicians to Corporate Employees. Join us!

What we Offer:

• Career Growth Opportunities

• A Culture anchored in a strong sense of belonging

• Benefits (Medical/Dental/Vision) begin the first of the month following 30 days of employment

• 401k (Discretionary match)

• Generous PTO

• 8 Paid Holidays

• Equipment Provided for Remote Roles

OVERVIEW:
The Administrative Assistant is responsible for general office administration duties including data entry and report generation using MS Word and MS Excel, ordering office supplies, managing FedEx shipments and coordinating facility maintenance/repairs.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answers and directs calls in a professional and courteous manner; greets visitors/vendors and follows proper protocol

• Prepares daily, weekly and monthly reports as required

• Performs general clerical duties (filing, copying, faxing, and scanning)

• Prepares contract start-up packages as requested

• Monitors, maintains and orders office supplies as needed

• Maintains required information for vendors, printers, evacuation protocol and internal contacts

• Performs initial assessment of building maintenance issues including but not limited to janitorial, HVAC, plumbing, restrooms and break room equipment, and reports maintenance issues to Facilities Manager and schedule maintenance/service as directed

• Performs sorting, matching and mailing refund checks

• Uploads invoices/receipts to accounts payable system to facilitate payment

• Prepare UPS and FedEx shipping labels and packages as requested; maintain shipping supplies

• Creates new hire badges; activate/deactivate badges accordingly

• Participates in planning and hosting of employee engagement events

• Performs other duties and assignments as requested

QUALIFICATIONS & EXPERIENCE:

• Advanced experience with MS Word and MS Excel; ability to create, modify cells, and insert formulas within Excel is required; and experience with PowerPoint and Visio

• High school diploma or equivalent required

• Excellent oral and written communication skills; professional appearance is required as this person will be greeting visitors

• Experience with multi-line telephone system

• Must have ability to multi-task in a fast paced environment

• Excellent organizational skills including but not limited to general organizing, planning and time management