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Scheduling Coordinator - Tamarac, FL in Tamarac - Florida at TeamHealth

Date Posted: 1/3/2019

Job Snapshot

Job Description

JOB DESCRIPTION OVERVIEW:

The Scheduling Coordinator is responsible for entering scheduling data, such as provider/Locum scheduling preferences, requests, schedule template changes and edits, to include start up template set up. This position is responsible for primary data collection and maintenance of scheduling system and running and dispersing monthly maintenance error reports. This position is primarily responsible for disseminating information to the Locum agency from the Scheduler as it relates to the confirmation of shifts. This position partners with the Schedulers and other departments such as (Recruitment, Risk, Payroll, Credentialing and Contracting) to resolve any errors or issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Works closely with Scheduler to establish new providers within the system
  • Collects data related to shift times and sets up new facility schedules
  • Coordinates Tangier implementations for new users and facilities
  • Handles maintenance issues for monthly schedules
  • Checks for errors and generates corresponding reports
  • Coordinates activities to prevent provider lock-outs in the system such as DEA, Privilege Records and Compliance
  • Assists primary schedulers with other duties
  • Facilitates the scheduling of orientation activities as needed

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • HS Diploma or equivalent; Associate Degree preferred
  • Minimum of three years of experience in an administrative role
  • Proficient in Microsoft Office applications inclusive of Outlook
  • Excellent interpersonal skills
  • Excellent communication skills (verbal and written)
  • Excellent organizational skills with the ability to prioritize and manage multiple projects
  • Ability to meet deadlines and capable of working in stressful situations
  • Ability to work in a team environment 
  •  

 

PHYSICAL / ENVIRONMENTAL DEMANDS:

 

  • Job performed in a well-lighted, modern office setting
  • Ability to work a flexible schedule and after-hours as needed with access to appropriate technology
  • Occasional travel by plane and/or car
  • Occasional lifting/carrying (10 pounds or less)
  • Occasional standing/bending
  • Moderate to high stress level
  • Prolonged sitting
  • Prolonged computer/PC work
  • Prolonged telephone use

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, and fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.