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Part Time Administrative Assistant in Los Angeles, CA at TeamHealth

Date Posted: 9/13/2018

Job Snapshot

Job Description

JOB DESCRIPTION OVERVIEW:

This position is responsible for providing administrative support to staff and acts as the first point of contact for the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs routine clerical work (memos, letters, etc.) copying, faxing, etc.
  • Coordinates with TeamHealth Corporate Travel office for travel arrangements and accommodations.
  • Assists with expense reimbursement process.
  • Assists with maintenance of calendars, coordination of appointments, meetings and conference calls.
  • Pick’s up and distributes incoming mail, and post outgoing mail.
  • Check for faxes throughout the day and distributes or follow-up as necessary.
  • Make sure all copiers/faxes are supplied with paper, especially for weekends and holidays.
  • Inventories and orders supplies.
  • Distributes TeamHealth Orientation material to Physicians and APCs.
  • Follows-up on TeamHealth Orientation material for a timely return, doc attach and forward paperwork to appropriate person for follow-up.
  • Orders Business Cards.
  • Updates Address/Phone/Fax lists as needed.
  • Maintains provider contract filing.
  • Creates and maintains APC personnel files.
  • Provide back–up support for AA/Receptionist with breaks for routes phone calls, or transfers caller to voice mail system; when appropriate, takes messages.
  • Completes other tasks as assigned.

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • High School diploma, prefer some college education
  • Types at least 50 words per minute
  • Excellent interpersonal skills
  • Excellent communication skills (verbal and written)
  • Good computer skills/previous word processing experience. Must be proficient in Microsoft Word
  • Professional telephone voice and appearance
  • Ability to adapt to a variety of new situations and change
  • Must be able to juggle multiple tasks

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed in a well-lighted, modern office setting;
  • Occasional standing/bending;
  • Occasional lifting/carrying (25 lbs or less);
  • Moderate stress;
  • Prolonged sitting;
  • Prolonged work on a PC/Computer;
  • Careful, precise, and organized work habits.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

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