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Contract Coordinator in Palm Beach Gardens, FL at TeamHealth

Date Posted: 1/30/2019

Job Snapshot

Job Description



The Contract Coordinator is responsible for the accurate preparation and timely processing of physician and mid-level providers transactions involving employee/independent contractor agreements and all contractual adjustments. Ensures accurate data is maintained in TeamWorks. Monitors Professional Liability Certificates, physician hours and benefit eligibility status.





  1. Prepares appropriate hire packet according to the instructions on the New Hire Fact Sheets for physicians and mid-level providers. Contracts and packages are to be sent no later than five days from initial order or PCCR.


  1. Completes the electronic hiring process for new hires by generating the PCCR.


  1. Logs and distributes new hire paperwork immediately upon receipt. Follows up on any missing documentation from the new hire packet.


  1. Monitors and maintains the PCCR database in TW to efficiently process pending hires, terminations, and all applicable provider changes, including demographic changes.


  1. Ensures all necessary contract addendums are prepared and completes all necessary contract revisions as needed. Communicates regularly with legal counsel regarding changes. Completes contracting cycle by returning a copy of all executed agreements to the appropriate provider. Facilitates communication with providers regarding any contract issues.


  1. Reviews hours worked and last worked reports and investigates physicians with questionable employment/eligibility status and no hours worked. Follows up to ensure PCCRs are created to update provider status accordingly.


  1. Enters and maintains information in the Document Tracking sections of TeamWorks. This includes confirmation receipt, and follow-up on any outstanding items.


  1. Orders PLI Certificates for physicians and mid-level providers as necessary. Maintains facility files for PLI Certificates. Identifies physicians who require CAT Fund enrollment for Louisiana and provides insurance company with necessary information for enrollment. Tracks and monitors physicians maintaining independent policies.


  1. Maintains contract matrix, including all current PLI information and distributes accordingly.


Job Requirements



Education:             High school diploma or GED equivalent required. Associates degree preferred.


Experience:            One to two years extensive secretarial experience. Prefer prior experience with contracts or other detailed work.




  1. Working knowledge of Windows, Microsoft Word, and Excel.
  2. Ability to work independently and set job priorities.
  3. Ability to communicate effectively with physicians.
  4. Excellent written communication and organizational skills.
  5. Detail-oriented in regard to contract language issues.