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Administrative Assistant in Cincinnati, OH at TeamHealth

Date Posted: 9/11/2019

Job Snapshot

Job Description

JOB DESCRIPTION OVERVIEW:

 

The Administrative Assistant is responsible for providing administrative support to staff and acts as the first point of contact for the office.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Answer and routes phone calls, or transfers caller to voice mail system; when appropriate, takes messages.
  • Performs routine clerical work (memos, letters, etc.) copying, faxing, etc.
  • Coordinates with TeamHealth Corporate Travel office for travel arrangements and accommodations.
  • Pick’s up and distributes incoming mail, and post outgoing mail.
  • Check for faxes throughout the day and distributes or follow-up as necessary.
  • Make sure all copiers/faxes are supplied with paper, especially for weekends and holidays.
  • Inventories and orders supplies.
  • Distributes TeamHealth Orientation material to Physicians and APCs.
  • Orders Business Cards.
  • Updates Address/Phone/Fax lists as needed.
  • Maintains provider contract filing.
  • Completes other tasks as assigned.

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

 

  • High School diploma, prefer some college education
  • Types at least 50 words per minute
  • Excellent interpersonal skills
  • Excellent communication skills (verbal and written)
  • Excellent customer service skills
  • Good computer skills/previous word processing experience. Must be proficient in Microsoft Word, and PowerPoint.
  • Professional telephone voice and appearance
  • Ability to adapt to a variety of new situations and change
  • Must be able to juggle multiple tasks