Executive Assistant- Hybrid

TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. TeamHealth has been recognized by Newsweek as one of America’s Greatest Workplaces in Health Care for 2025 – Becker’s Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the U.S. from our Clinicians to Corporate Employees. Join Us!

This is a hybrid role- 3 days on site, 2 days remote

JOB DESCRIPTION OVERVIEW:
This position provides administrative and functional support to the Executive Suite and various leaders in the Austin, TX office. This position serves as a liaison between executive leaders and other departments, and acts as the first point of contact for the office. Candidates for this position must be able to demonstrate excellent communication, interpersonal and organizational skills while dealing with confidential information. Excellent interpersonal skills and a professional demeanor with the ability to interact with executive management are necessary. Organizational skills should be top notch with the capability of managing up to five executives at times. Capability to manage multiple assignments with proficiency and accuracy will be pertinent to this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as a point of contact for executive leadership communicating with other departments, managers, officers, and outside business associates/vendors
• Performs office functions that organize and direct the daily departmental flow of correspondence and information such as handling telephone requests and messages, incoming/outgoing mail, correspondence, copying and scanning and faxing as needed
• Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials in preparation
• Coordinates with the Corporate Travel office for any travel arrangements and accommodations
• Manages expense reports and processing for executive leaders
• Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
• Coordinates on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, and catering needs, as appropriate
• Completes various projects such as preparing reports, spreadsheets, organization charts, and communicates information requests and project status to management
• Performs office management functions including payroll time submission, department invoicing, and ordering / maintaining office supplies/equipment
• Participates as a professional, responsible, cooperative administrative team member
• Acts with extreme discretion and maintains confidentiality of TeamHealth office activities.
• Plans and assists with Austin New Provider Orientation
• Completes other tasks as assigned.

QUALIFICATIONS / EXPERIENCE:

• Associate’s degree or two years of college education with emphasis in administrative, business, or related work experience preferred.
• Five (5) to Seven (7) years of administrative experience, preferably in an executive management capacity;
• Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
• Excellent communication skills (verbal and written, with emphasis on grammatical skills);
• Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
• Ability to handle multiple tasks and deadlines;
• Ability to handle confidential information;
• Ability to adapt to change;
• Good problem-solving/decision making skills;
• Excellent organizational and time management skills;
• Ability to support multiple persons with minimal direction/supervision
• Ability to work in team oriented environment.