Clinical Recruiting Specialist

TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. TeamHealth has been recognized by Newsweek as one of America’s Greatest Workplaces in Health Care for 2025. Becker’s Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the U.S. from our Clinicians to Corporate Employees. Join us!

What we Offer

• Career Growth Opportunities
• A Culture anchored in a strong sense of belonging
• Benefits (Medical/Dental/Vision) begin the first of the month following 30 days of employment
• 401k (Discretionary match)
• Generous PTO
• 8 Paid Holidays
• Equipment Provided for Remote Roles

Overview

The Clinical Recruitment Specialist plays a vital administrative and coordination role in support of the Sr. Clinical Recruiters and recruitment leaders. This role is primarily responsible for ensuring a seamless and organized recruiting process by managing key logistics and communication tasks across the recruitment lifecycle, with a focus on enhancing the candidate experience. The Specialist assists with scheduling both on-site & virtual candidate interviews and creating detailed itineraries, coordinating meetings and travel, organizing community tours, and partnering with both internal and external stakeholders to facilitate high-quality candidate interactions that strengthen engagement and support successful hiring outcomes.

Additionally, the Clinical Recruitment Specialist supports the team by facilitating communication with candidates, hiring managers, HR partners, and clients, and by resolving routine process issues. This role may also provide light support for reporting or presentation preparation as needed but is primarily focused on day-to-day operational and administrative execution that enhances the candidate and client experience.

Essentials Duties and Responsibilities

• Provide support to the Talent Acquisition organization and assist recruiters in all aspects of the recruiting process
• Coordinate and manage various aspects of the overall recruitment process: candidate correspondence, interview scheduling, candidate travel, expense reimbursement, offer documents, new hire information, etc.
• Assist with scheduling of interviews or video conferences, development of itineraries, ordering welcome baskets, dinner and/or lunch reservations, sending calendar invites, itineraries and CVs to interviewers, and other related activities
• Coordinate candidate travel arrangements and obtain proper authorizations
• Coordinate meeting room arrangements and meeting agendas for multiple events including, but not limited to, candidate interviews
• Send and coordinate travel and interview itineraries, benefit information if applicable, job descriptions, W-9, Catalyst reimbursement, etc.
• Build strong relationships with hiring Clinical and Operational leaders and other internal partners to ensure interview process is efficient and effective.
• Maintain an efficient tracking system for candidate interview process
• Utilize the systems to obtain reports, searches and listings for recruitment purposes
• Participate in calls to provide recruitment updates, as necessary
• Responsible for SkillSurvey reference process for onboarding clinicians
• Coordinate Recruiting/Onboarding/Scheduling alignment calls for onboarding clinicians
• Maintain HCM system and serve as representative for supporting recruitment team
• Serve as the point of contact for clinician license assistance through Medtigo
• Distribute incoming referral submissions to appropriate recruiters
• Enter all relevant actions related to the candidate interview (interviews, schedules, etc.) and onboarding into Applicant Tracking System
• Adhere to established TeamHealth protocols regarding required information and documentation as well as overall data adherence including the accurate capture of source information

Job Requirements: