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Job Requirements of Administrative Coordinator:
QUALIFICATIONS / EXPERIENCE:- Two (2) years of college or equivalent education;
- One (1) to three (3) years of related experience working with management;
- Organizational and time management skills;
- Communication skills (verbal and written with emphasis on grammatical skills);
- Interpersonal skills;
- Computer skills (word processing, spreadsheet, database management, internet, e-mail);
- Strong problem-solving/decision-making skills;
- Ability to handle confidential information;
- Ability to handle multiple tasks and deadlines;
- Ability to work in a team oriented environment;
- Ability to work independently with minimal supervision.
- None
PHYSICAL / ENVIRONMENTAL DEMANDS:
- Job performed in a well-lighted, modern office setting;
- Occasional lifting/carrying (10 pounds or less);
- Occasional standing/bending/stooping/reaching;
- Moderate stress;
- Prolonged sitting; and
- Prolonged work at a computer/PC.
DISCLAIMER:
Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.
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Administrative Coordinator
TeamHealth
Knoxville, TN (Remote)
Full-Time
TeamHealth is named among the Top 150 Places to Work in Healthcare by Becker's Hospital Review. Newsweek Magazine recognizes TeamHealth as 'one of the greatest workplaces for diversity, 2024' and TeamHealth is also ranked as 'The World's Most Admired Companies' by Fortune Magazine. TeamHealth, an established healthcare organization is physician-led and patient focused. We continue to grow across the U.S. from our Clinicians to Corporate Employees. Join us.
JOB DESCRIPTION OVERVIEW:
The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President of Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth Southeast departments and client contacts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
JOB DESCRIPTION OVERVIEW:
The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President of Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth Southeast departments and client contacts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serves department’s first point of contact for incoming calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with management and staff of TeamHealth, business units, managers, officers, vendors, outside contacts, etc. Serve as a central access point for the VPOs and RMDs
- Serve as a positive representative of the SEG Administrative Coordinators and SEG leadership to internal and external clients
- Provide support to SVP/VPOs and/or RMDs as assigned
- Establish positive relationships with client administration offices; coordinate on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, meals, etc., as appropriate
- Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
- Prepare meeting agendas, take minutes; written correspondence, spreadsheets, presentations and newsletters as requested. Ensure that meetings have been completed and add attachments.
- Handles travel arrangements and accommodations as needed, and prepares and processes travel reimbursement
- Establish due dates and prioritize workload. Send out reminders for due dates as needed
- Gather operational data from client servers to create reports and track productivity. Pull, sort, and distribute various reports and audits
- Input metrics into CRM/GMS by required deadlines
- Create and maintain provider and client email lists
Job Requirements:
QUALIFICATIONS / EXPERIENCE:
PHYSICAL / ENVIRONMENTAL DEMANDS:
DISCLAIMER:
Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.
- Two (2) years of college or equivalent education;
- One (1) to three (3) years of related experience working with management;
- Organizational and time management skills;
- Communication skills (verbal and written with emphasis on grammatical skills);
- Interpersonal skills;
- Computer skills (word processing, spreadsheet, database management, internet, e-mail);
- Strong problem-solving/decision-making skills;
- Ability to handle confidential information;
- Ability to handle multiple tasks and deadlines;
- Ability to work in a team oriented environment;
- Ability to work independently with minimal supervision.
- None
PHYSICAL / ENVIRONMENTAL DEMANDS:
- Job performed in a well-lighted, modern office setting;
- Occasional lifting/carrying (10 pounds or less);
- Occasional standing/bending/stooping/reaching;
- Moderate stress;
- Prolonged sitting; and
- Prolonged work at a computer/PC.
DISCLAIMER:
Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.
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