Anesthesia Scheduler

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Overview
The Provider Scheduler is responsible for scheduling all Physicians and APC/APP Practitioners in the Anesthesia department. This includes but not limited to: organizing orientations, obtaining provider availability and PTO, and schedule available dates based upon the facility needs. The Scheduler must fill all open shifts/needs and fill in emergent/urgent open shifts as they arise. Schedulers are responsible for after-hour and weekend needs for their assigned facilities.

Essentials Duties and Responsibilities

• Communicates with the Facility/Assistant Facility Medical Directors and Chief APC/APP(s) of designated facilities to ensure the preparation of Physician and APC/APP schedules for their respective departments
• Communicates with all credentialed Physicians and APC/APPs at each facility to ensure that all shifts are covered, including coverage for all unforeseen emergencies and schedule deficiencies
  • This may involve calling/texting/emailing physicians and APC/APPs to commit to uncovered shifts after the schedule has been prepared. In addition, this includes coordination and preparation of schedules for hospitals where no Medical Director is presiding
  • Schedulers are responsible for organizing and scheduling provider PTO as well as covering any opens during providers PTO/off days
  • The Scheduler maintains each provider schedule in the company’s scheduling platform/database; they also communicate with locum agencies and properly maintain confirmation letters for the locums as well as review and approve locum timecards
• Scheduler accurately maintains the database for provider stipends/incentives
• Communicates effectively and timely with Facility leadership, internal departments and the providers
• Provide various reports to facility leadership and to management
• Completes all other tasks and assignments as delegated by the Scheduling Manager

Qualifications / Experience

• High school graduate; college attendance is a plus
• 3 - 5 years of experience in provider scheduling
• Experience in medical field
• Self-Motivated
• Demonstrates organizational skills and time management
• Can work independently or in a team environment (both in a remote setting)
• Detail oriented and ability to multi-task
• Ability to meet stringent deadlines in a fast-paced position
• Good telecommunication skills (Microsoft Office: Word and Excel) as well as on the phone, text and email.
• Ability to maintain approved working hours in remote setting