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Site Coordinator (Part Time) in Washington, DC at TeamHealth

Date Posted: 11/25/2021

Job Snapshot

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Job Description


This position is responsible for maintaining a paper or electronic system of obtaining, reconciling and forwarding the required documents to the Billing Center. The individual in this position is required to perform to productivity standards and is also charged with proactively reviewing front end processes in order to eliminate or reduce registration errors and claim denials.


  • Demonstrate knowledge of TeamHealth service orientation and associated behaviors that are consistent with the TeamHealth mission statement.
  • Collect all necessary billing documents and reconcile billing documents to the daily logs/schedules.
  • Process documents (paper or electronic) to the designated center within Team Health designated timeframes, as established by management.
  • Coordinate obtaining additional clinical information needed from clinicians on missing or incomplete charts.
  • Work closely with various hospital departments, Physicians, and CRNA’s to recover missing or incomplete charts and obtain documentation necessary for billing.
  • Access hospital information systems, or work with facility representatives to procure missing demographic and insurance data and/or to reconcile inconsistent registration data elements to facilitate efficient billing.
  • Initiate proactive communication with the Billing Center, the Client Services Manager, Medical Director, Regional Medical Director, and the facility to resolve issues that impede effective chart management processes.
  • Alert the Site Coordinator Manager and seek assistance when an activity may require deviation from established policies, procedures, guidelines, and/or protocols.
  • Responsible for notifying Site Coordinator Manager of coverage needs at the facility and of any batching issues.
  • Participate in design, implementation, and evaluation of performance improvement activities and efforts.
  • Maintains personal adherence to professional confidentiality standards established within the department and in accordance with legal, ethical and hospital standards (ex: HIPAA compliance).
  • Accepts all dimensions of Site Coordinator responsibilities, and exercises autonomy and independent practice within the parameters established by the Affiliate organization and Team Health.
  • Maintains professional appearance.
  • Maintains consistent schedule as established.
  • Submits paper or electronic (Kronos) timesheets within established time frame.
  • Other duties as assigned by the Site Coordinator Manager.


Job Requirements


  • High school diploma or equivalent required;
  • One year of office experience preferred with previous experience in medical billing, hospital or clinic registration, or other medical office experience preferred;
  • Critical thinking skills required to examine registration and clinical documentation;
  • Ability to develop and maintain positive working relationships;
  • Excellent communication skills (verbal and written);
  • Advanced computer skills; Adaptable with the ability to learn proprietary applications and new software programs.
  • Excellent organizational skills;
  • Detailed oriented and efficient with time management;
  • Ability to work independently.


  • None


  • Job performed in a well-lit work area;
  • Occasional lifting/carrying (10 pounds or less);
  • May require light travel;
  • Prolonged sitting;
  • Prolonged standing;
  • Prolonged work on a photocopier, scanner, fax, and PC;
  • Occasional telephone work.

This position may require manual dexterity and/or frequent use of the computer (keyboarding and mouse usage), telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.


Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

The above information on this description has been designated to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.