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Scheduling Coordinator in Remote Position at TeamHealth

Date Posted: 9/23/2022

Job Snapshot

Job Description

TeamHealth has ranked three years running as “The World’s Most Admired Companies” by Fortune Magazine and one of America’s 100 Most Trustworthy Companies by Forbes Magazine in past years. TeamHealth, an established healthcare organization is physician-led and patient-focused. We continue to grow across the U.S. from our Clinicians to our Corporate Employees and we want you to join us.

JOB DESCRIPTION OVERVIEW:

 

The Scheduling Coordinator oversees the coordination of all anesthesia providers. Responsible for preparing schedules and maintaining appropriate staffing levels to assist with creating the daily schedule for a busy and fast-paced practice across all vendor facilities (hospitals and surgery centers) according to daily medical staffing requirements.  Hours will fall between early afternoon and early evening, and can occasionally change dependent on need.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Main contact for daily scheduling for physicians and anesthetists across multiple sites – both hospital and ambulatory surgery centers in the Tampa area. Must be able to handle frequent interruptions via phone and find available resources to staff site needs. Must be able to navigate frequent changes in the daily schedule based on facility needs
  • Determine day to day staffing based on OR schedules from each facility.
  • Creating and maintaining yearly vacation schedules/spreadsheets for physicians and anesthetists via QGenda scheduling software
  • Communicate changes to appropriate levels, Physicians and anesthetists.  
  • Review and respond to incoming calls, texts and emails, outside of regular business hours, regarding next day add-ons or changes
  • Ability to gather data, compile information and prepare reports
  • Ability to analyze and sort complex scheduling information
  • Highly detail-oriented and meticulous
  • Analytical and problem solving skills
  • Ability to multi-task with operating phone lines, emails, and schedules
  • Ability to use independent judgment and to manage and impart confidential information
  • Ability to work closely with Facility Medical Directors, Chief Anesthetists, Anesthesia Vice President of Operations
  • Other duties as assigned

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

 

  • Position requires an extremely perceptive person who is capable of relating to individuals at all levels.
  • Resolves problems or determines an appropriate course of action in a timely manner.
  • Ability to multi-task, and move from one project to another as needed.
  • Strong time management, follow-through and organizational skills.
  • Good proficiency in use of Microsoft Office products, specifically Word, Excel and Outlook.
  • Reviews changes with Chief Anesthetists and/or site FMD prior to publishing schedule coverage, whenever possible.

 

PHYSICAL / ENVIRONMENTAL DEMANDS:

 

  • Job performed in employee’s home
  • Prolonged sitting
  • Prolonged work on a computer/PC
  • Moderate stress
  • Frequent use of the telephone
  • Occasional lifting/carrying (10 pounds or less)