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Practice Coordinator in Worcester, MA at TeamHealth

Date Posted: 6/14/2021

Job Snapshot

Job Description

Job Description and Responsibilities

JOB DESCRIPTION OVERVIEW:

Practice Coordinator is responsible for supporting the Vice Presidents of Operation is a variety of administrative tasks, including but not limited to the accuracy of clinician reporting for payroll, position control etc. to allow VPO’s to focus on client and clinician retention. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Review Qgenda and payroll for comparison at each practice weekly to make corrections and ensure accurate payroll. Communicate with providers on correction and encourage completeness and accuracy.
  • Completes job change form in QGenda for pay codes, tasks, etc.
  • Develops and Maintains “Position Control” for each practice
  • Runs OR Utilization Reports(Tableau) for practices where we are working to improve efficiency of scheduling and staffing
  • Participates via phone in all Client Monthly Meetings and prepares draft minutes for my review
  • Updates CRM, per my instruction, for contacts specific to clients, including meeting minutes
  • Reviews and approves Monthly Incentive Schedule and process set ups for salary/PTO changes (stipends/bonuses)
  • Prepares Status Change Requests for changes in hours, resignations/terminations
  • Works closely with Credentialing staff to ensure we are on track for processing new employees and facilitates onboarding. Communicates any delays with VPO, FMD and/or Chief CRNA to ensure staffing is not affected.
  • Review Orientation Materials and provides all new hire FT, PRN and Locums to ensure all aspects of onboarding are completed. Includes hospital related onboarding.
  • Monitors and follows Compliance Training, I-9s, and any general requests I make to the anesthesia providers
  • Periodic PTO Audits to ensure Corporate has appropriate accruals. Reviews each practice PTO schedule of providers to ensure weekly scheduled PTO does not exceed max total allotted and that each clinician never goes over -40hrs in PTO without approval.
  • Participates in meetings/discussions with FMDs regarding staffing and recruiting, Financial Dashboard Reviews as appropriate, and certain ad hoc meetings
  • May partner with scheduler to communicate with designated hospital Medical Directors to ensure the preparation of Physician/CRNA schedules for their respective departments. This may involve calling physicians and CRNAs to commit to uncovered shifts after the schedule has been prepared. In addition, this includes coordination and preparation of schedules for hospitals where no Medical Director is presiding.
  • Answer general policy and procedure questions from staff.
  • Communicating FMLA dates to HR when notified that someone is going out or returning from leave.

 

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • High School Diploma
  • Three to Five years related experience
  • Strong sense of urgency and action oriented
  • Experience in medical field a plus
  • Demonstrated organizational skills
  • Good telecommunication and computer skills (word-processing and spreadsheet)
  • Detail oriented

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed remotely or in hospital setting
  • Frequent work on a PC/Computer
  • Prolonged sitting
  • Visual and auditory acuity
  • Occasional pushing, pulling, carrying, lifting, bending and reaching
  • Prolonged telephone work

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax), and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.