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Executive Assistant in Hollywood, FL at TeamHealth

Date Posted: 1/2/2022

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Hollywood, FL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    1/2/2022

Job Description

This is hybrid position.  If hired, the expectation will be that the employee will be in the office two days per week and would have the ability to work from home the remainder of the week.  Applicants must be located within reasonable driving distance of Hollywood, FL.

 

TeamHealth is a physician-led, patient-focused company. Founded by doctors, for doctors, our success stems from the ingenuity, dedicated teamwork and integrity of our people. Our non-clinical associates are the ones that make TeamHealth tick. Whether you have your eye on the home office or one of our locations around the country, you can find your place here.

JOB DESCRIPTION OVERVIEW:

The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President, Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth Southeast departments and client contacts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serve as a positive representative of the SEG Administrative Coordinators and SEG leadership to internal and external clients
  • Relay messages to Administrative Coordinators, SVP, VPOs, or RMDs in an accurate and timely manner
  • Set up meetings and conference calls for the VPOs and RMDs
  • Prepare meeting minutes, written correspondence, spreadsheets, presentations and newsletters as requested
  • Establish due dates and prioritize workload
  • Arrange for handoff if unable to compete a task or if going to be out of the office
  • Serve as a central access point for the VPOs and RMDs
  • Maintain and update monthly hospital metrics reports for MOR
  • Pull MRTS reports as requested from User Defined Groups set up by VPOs
  • Send out reminders for due dates as needed
  • Pull Dashboard reports and other TeamHealth reports
  • Sort and distribute reports received
  • Input metrics into CRM/GMS by required deadlines
  • Ensure that meetings have been completed and add attachments.
  • Keep abreast of changes to database
  • Periodically run CRM/GMS audits and distribute to VPOs
  • Set up and update provider and client email lists
  • Establish working relationships with client hospitals to facilitate meetings and reports
  • Set up meetings and conference calls.
  • Assist with preparation of bonus spreadsheets to be submitted for approvals and processing.

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • Two (2) years of college or equivalent education;
  • One (1) to three (3) years of related experience working with management;
  • Organizational and time management skills;
  • Communication skills (verbal and written with emphasis on grammatical skills);
  • Interpersonal skills;
  • Computer skills (word processing, spreadsheet, database management, internet, e-mail);
  • Strong problem-solving/decision-making skills;
  • Ability to handle confidential information;
  • Ability to handle multiple tasks and deadlines;
  • Ability to work in a team oriented environment;
  • Ability to work independently with minimal supervision.

SUPERVISORY RESPONSIBILITIES:

  • None

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed in a well-lighted, modern office setting;
  • Occasional lifting/carrying (10 pounds or less);
  • Occasional standing/bending/stooping/reaching;
  • Moderate stress;
  • Prolonged sitting; and
  • Prolonged work at a computer/PC.

This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.