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Executive Assistant in Remote Position at TeamHealth

Date Posted: 9/18/2023

Job Snapshot

Job Description

TeamHealth has ranked three years running as “The World’s Most Admired Companies” by Fortune Magazine and one of America’s 100 Most Trustworthy Companies by Forbes Magazine in past years. TeamHealth, an established healthcare organization is physician-led and patient-focused. We continue to grow across the U.S. from our Clinicians to our Corporate Employees and we want you to join us.


This position provides administrative and functional support to Executive Suite and various leaders in Business Development. This position serves as a liaison between the executive leaders and other departments. The person selected for this position must be able to demonstrate excellent communication, interpersonal and organization skills while dealing with confidential information.



  • Serves as a point of contact for executive leadership communicating with other departments, managers, officers, and outside business associates/vendors
  • Performs office functions that organize and direct the daily departmental flow of correspondence and information such as handling telephone requests and messages, incoming/outgoing mail, correspondence, copying and scanning and faxing as needed
  • Determine priority of matters of attention (emails, meetings, etc.) and respond when necessary in a timely manner
  • Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials in preparation
  • Proactively arrange travel and accommodations for executives if requested
  • Must be available to travel and attend as necessary for conferences and meetings
  • Prepare, reconcile, collect supporting documents, and submit expense reports for executive leaders
  • Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
  • Coordinates on-site and off-site meetings including conference arrangements, hotel arrangements, meeting room arrangements, equipment, zoom meetings, reservations, agendas, materials, awards, and catering needs, as appropriate
  • Gather information and Complete various projects such as preparing reports, spreadsheets, organization charts, maps and communicates information requests and project status to management
  • Performs office management functions including payroll time submission, department invoicing, and ordering / maintaining office supplies/equipment
  • Participates as a professional, responsible, cooperative administrative team member
  • Acts with extreme discretion and maintains confidentiality of TeamHealth office activities.


Job Requirements


  • Associate’s degree or two years of college education with emphasis in administrative, business, or related work experience;
  • Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity;
  • Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
  • Excellent communication skills (verbal and written, with emphasis on grammatical skills);
  • Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
  • Ability to handle multiple tasks and deadlines;
  • Ability to handle confidential information;
  • Ability to adapt to change;
  • Good problem-solving/decision making skills;
  • Excellent organizational and time management skills;
  • Ability to support multiple persons with minimal direction/supervision
  • Ability to work in team-oriented