Practice made perfect

Join Our Talent Network

Executive Assistant in Onsite at TeamHealth

Date Posted: 6/7/2024

Job Snapshot

Job Description

TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years. An established healthcare organization, TeamHealth is physician-led and patient-focused. We continue to grow across the U.S., from our Clinicians to our Corporate Employees, and we want you to join us.

JOB DESCRIPTION OVERVIEW:

The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serves as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors
  • Performs office functions that organize and direct the daily departmental flow of correspondence and information, such as handling telephone requests and messages, incoming/outgoing mail, correspondence, copying and scanning, and faxing as needed.
  • Performs calendar maintenance, resolves scheduling conflicts, coordinates with other executive assistants, schedules and plans meetings, and prints related materials in preparation.
  • Coordinates with the Corporate Travel office for any travel arrangements and accommodations
  • Manages expense reports and processing for executive leaders
  • Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
  • Coordinates on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs, as appropriate
  • Completes various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicates information requests and project status to management
  • Performs office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment
  • Participates as a professional, responsible, cooperative administrative team member
  • Acts with extreme discretion and maintains confidentiality of TeamHealth office activities.

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • Associate’s degree or two years of college education with emphasis in administrative, business, or related work experience;
  • Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity;
  • Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
  • Excellent communication skills (verbal and written, with emphasis on grammatical skills);
  • Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
  • Ability to handle multiple tasks and deadlines;
  • Ability to handle confidential information;
  • Ability to adapt to change;
  • Good problem-solving/decision-making skills;
  • Excellent organizational and time management skills;
  • Ability to support multiple persons with minimal direction/supervision
  • Ability to work in a team-oriented environment.

SUPERVISORY RESPONSIBILITIES:

  • None

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed in a well-lighted, modern office setting;
  • Occasional standing/bending;
  • Occasional lifting/carrying (25 lbs or less);
  • Moderate stress;
  • Prolonged sitting;
  • Prolonged work on a PC/Computer;
  • Careful, precise, and organized work habits.

DISCLAIMER:

Cooperative, cheerful, courteous, professional behavior and conduct are essential functions of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiation, instructing, persuading, speaking with others, and responding appropriately to job performance feedback from the supervisor. Additionally, the information in this job description has been designed to indicate the general nature and level of work employees perform within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

https://www.teamhealth.com/california-applicant-privacy-notice/