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Contracts Assistant in Knoxville, TN at TeamHealth

Date Posted: 3/7/2019

Job Snapshot

Job Description

This position is responsible for supplying general administrative support to the provider contracting department as set forth below and drafting/sending/tracking/processing new provider contracts and letter amendments from approved provider contract requests.



  • Prepares/drafts new contracts and letter amendments issuing from approved electronic contract requests for new and existing independent contractor and employed physicians, physician assistants, nurse practitioners and other healthcare providers for multiple TeamHealth groups (“Contract Requests”).
  • Sends (copying internal stakeholders as needed) and manages the status of contract documents via provider contracting and electronic signature software.
  • For documents sent outside of the provider contracting software, uploads signed contract documents to OnBase and updates document tracking and resulting provider global status in TeamWorks (in-house data management system).
  • Commits approved Contract Requests, distributes copies of same to internal stakeholders and follows up on additional action items as documented on the Contract Requests, as needed.
  • Monitors contracting dashboard and electronic signature software account for absent co-workers and processes signed documents and commits/distributes/performs follow up for Contract Requests on their behalf while absent.
  • Sends and/or processes miscellaneous contracting-related documents, such as termination letters and scribe surcharge agreements.
  • Performs routine maintenance on provider demographics in TeamWorks and electronic contract file, e.g. scanning in paper files and uploading to OnBase.
  • Requests off-site storage files.
  • Gathers and produces provider contract documents for litigation as requested by corporate legal.
  • Researches and responds to requests from providers, recruiting, payroll, others regarding provider contract records/documents.
  • Creates and maintains electronic contract files.
  • Performs daily administrative/clerical responsibilities related to provider contracting.
  • Orders office supplies for the provider contracting department.
  • Monitors and maintains facility contract startup tracking list(s) for provider contracting-related information.
  • Performs other miscellaneous duties as requested by the Contracts Manager and Director.

Job Requirements

  • Two (2) years of college or associates degree preferred with emphasis in written communication;
  • Two (2) to three (3) years of administrative experience; legal secretary/paralegal experience would be helpful but not required;
  • Core strengths required: critical thinking skills, analytical skills, attention to detail, communication skills (written and verbal), organizational skill, ability to prioritize and complete multiple tasks and deadlines in a rapidly paced, dynamic environment;
  • Excellent interpersonal skills;
  • Strong computer skills (word-processing, database management), including a working knowledge of Microsoft Word and Excel;
  • Ability to manage stress and time constraints.