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Administrative Assistant in Knoxville, TN at TeamHealth

Date Posted: 10/9/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Knoxville, TN
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/9/2021

Job Description

JOB DESCRIPTION OVERVIEW:

This position provides administrative and functional support to TeamHealth’s growth and development areas, reporting to the VP, Mergers & Acquisitions. The person selected for this position must be able to demonstrate excellent communication, interpersonal and organization skills while dealing with confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
  • Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with management and staff of TeamHealth, officers, vendors, outside contacts, etc.
  • Coordinates with Corporate Travel Office travel arrangements and accommodations
  • Manages expense reports for leadership and department timesheets
  • Performs calendar maintenance, resolves scheduling conflicts and coordinates with other Executive Assistants; schedules, plans and coordinates meetings and prints related materials
  • Coordinates on site and off site meetings including conference arrangements, equipment, reservations, agendas, materials, catering needs, etc., as appropriate
  • Completes various projects such as preparing reports, spreadsheets, organization charts, etc.; communicates information requests and project status to management
  • Provides telephone receptionist duties on a regularly scheduled basis
  • Performs office management functions including payroll time submission, department invoicing, ordering / maintaining office supplies/equipment and distributing department mail.
  • Coordinates and assists with special projects, when needed.
  • Participates as a professional, responsible, cooperative administrative team member

 

Job Requirements

QUALIFICATIONS / EXPERIENCE:

  • Associate’s degree or two years of college education with emphasis in administrative, business, or related work experience;
  • Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;
  • Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;
  • Excellent interpersonal skills; professional demeanor with ability to interact with executive management;
  • Ability to handle multiple tasks and deadlines;
  • Ability to handle confidential information;
  • Ability to adapt to change;
  • Good problem-solving/decision making skills;
  • Excellent communication skills (verbal and written, with emphasis on grammatical skills);
  • Excellent organizational and time management skills;
  • Ability to support multiple persons with minimal direction/supervision
  • Ability to work in team oriented environment.

SUPERVISORY RESPONSIBILITIES:

  • None

PHYSICAL / ENVIRONMENTAL DEMANDS:

  • Job performed in a well-lighted, modern office setting;
  • Occasional standing/bending;
  • Occasional lifting/carrying (25 lbs or less);
  • Moderate stress;
  • Prolonged sitting;
  • Prolonged work on a PC/Computer;
  • Careful, precise, and organized work habits.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.