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Administrative Assistant in Wisconsin Rapids, WI at TeamHealth

Date Posted: 11/19/2019

Job Snapshot

Job Description

JOB DESCRIPTION OVERVIEW:

The Administrative Assistant provides administrative and clerical support to the    Senior Vice President (SVP), Vice President, Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth Northeast Group (NEG) departments and client contacts.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Serve as a positive representative of the NEG Administrative Coordinators and NEG leadership to internal and external clients
  • Relay messages to Administrative Coordinators, SVP, VPOs, or RMDs in an accurate and timely manner
  • Set up meetings and conference calls for the VPOs and RMDs
  • Prepare meeting minutes, written correspondence, spreadsheets, presentations and newsletters as requested
  • Establish due dates and prioritize workload
  • Arrange for handoff if unable to compete a task or if going to be out of the office
  • Serve as a central access point for the VPOs and RMDs
  • Maintain and update monthly hospital metrics reports for MOR
  • Pull MRTS reports as requested from User Defined Groups set up by VPOs
  • Send out reminders for due dates as needed
  • Pull Dashboard reports and other TeamHealth reports
  • Sort and distribute reports received
  • Input metrics into CRM/GMS by required deadlines
  • Ensure that meetings have been completed and add attachments.
  • Keep abreast of changes to database
  • Periodically run CRM/GMS audits and distribute to VPOs
  • Set up and update provider and client email lists
  • Establish working relationships with client hospitals to facilitate meetings and reports
  • Set up meetings and conference calls.
  • Assist with preparation of bonus spreadsheets to be submitted for approvals and processing.

Job Requirements

QUALIFICATIONS / EXPERIENCE:

 

  • Two (2) years of college or equivalent education;
  • One (1) to three (3) years of related experience working with management;
  • Organizational and time management skills;
  • Communication skills (verbal and written with emphasis on grammatical skills);
  • Interpersonal skills;
  • Computer skills (word processing, spreadsheet, database management, internet, e-mail);
  • Strong problem-solving/decision-making skills;
  • Ability to handle confidential information;
  • Ability to handle multiple tasks and deadlines;
  • Ability to work in a team oriented environment;
  • Ability to work independently with minimal supervision.